All students must ensure that they read the following terms and conditions of admission before they sign the application form.

General

1.     All courses at Grafton College in London are open to applicants aged 18 and over.

2.     Enrolment on a course, together with the payment of the fee, constitutes a binding agreement on the student to follow the course and pay the full tuition fees.

3.     The minimum entry requirements for each course are set out in the College prospectus, Courses Leaflets and on the College Website.

4.     The College reserves the right to change the dates, times, locations and tutors of the courses, and to make changes in regulations, syllabus, fees, etc. without prior notice. The College reserves the right to cancel or reschedule a course, if there is insufficient demand. If the course for which an application is made is cancelled for whatever reason, students will be offered an alternative course or a refund of fees.

5.     The College will not facilitate any student who is in breach of the immigration rules. If a student is required by the immigration authority to leave the UK due to non/poor attendance or due to any breach of law, tuition fees paid will not be refunded

6.     Prices are subject to change and we reserve the right to charge additional amounts to reflect any pricing changes taking effect before course commencement date(s).

7.     Study materials are not included in the tuition fees unless stated otherwise.

8.     Students who do not meet attendance requirements and do not show satisfactory academic progress, will not be permitted to enrol for another course. Students wishing to extend their visa will not be issued with a CAS number unless they: meet the course entry requirements and apply for a new course as necessary; pay the required course fees on re-enrolment; have met Grafton College’s attendance requirements, have made satisfactory academic progress and have met all other visa and UKBA requirements.

9.     Courses are not transferable between students.

10.  Students must keep Grafton College informed of any change to their contact or personal details.

11.  Behaviour that puts other students and staff at risk or in a harmful/dangerous situation will not be tolerated and may lead to expulsion

12.  If a student is unhappy with any aspect of the course or the College, the student can make a complaint by using the complaint form available at the College website or from the College reception.

13.  The information in this application form is correct at the time of going to print. However, it is subject to change at any time without notice

Payments

14.  A payment of £75 in addition to the tuition fee is required as a registration fee for applicants for Grafton College in London. This fee is non-refundable. This fee includes one Confirmation of Acceptance for Studies (CAS) Number for students who require a Tier 4 (General) Student visa.

15.  A payment of £30 in addition to the tuition fee is required as a registration fee for non-visa national applicants for English language courses only for Grafton College in London. This fee is non-refundable.

16.  For visa national students: Once a student has been accepted on a course, a full one year tuition fee (or the full tuition fee for courses less than 12 months) is required. All tuition fees must be paid in full before receiving any official acceptance documentation from Grafton College.

17.  For non-visa national students: Once a student has been accepted on a course, a payment of at least 50% of the first year’s fee (or the course fee for courses less than 12 months) is required. The remaining balance must be paid in instalments before the end of the course. There is a charge of £50 for paying in instalments. Grafton College will agree on an instalment plan with the student before the commencement of the course.

18.  Course fees can be paid online by debit or credit card, bank transfer, bank draft, cheque, in cash or by debit or credit card at the College as well as in the student's own currency. 

19.  Where a student is sponsored by an official sponsor such as the student’s home government, Grafton College must receive a sponsorship letter before any acceptance documentation can be given to the student.

20.  All bank charges must be paid by the student.

21.  If a payment is made via cheque, but this cheque cannot be cleared, the student will be charged a fee of £35.

Cancellations and Refunds

22.  Tuition fees are non-refundable after the commencement of the course.

23.   Students who do not require a visa can cancel their application provided that Grafton College receives written notification at least two weeks prior to the course commencement date. In such a case, Grafton College will refund any paid fees apart from the registration fee.

24.  Students who require a visa can cancel their application provided that Grafton College receives written notification and the student has not been given a CAS Number or any other acceptance documentation. In such a case, Grafton College will refund any paid fees apart from the registration fee.

25.  Once a visa national student has been given a CAS Number or any other acceptance documentation issued by Grafton College, no refunds or course deferrals are permissible, except in the case of visa refusal subject to meeting the criteria detailed in the next point.

26.  If a student has been refused a visa to enter the UK, the fee paid will be refunded within 21 working days from the request date, apart from the sum of £75 to cover administrative costs, provided the following conditions are met:

 

a.     The student has not entered the UK.

b.    The student has completed Grafton College’s refund form available from the Admissions Office.

c.     The student provides the College with the original visa refusal letter issued by the British Immigration Authorities

d.    If the student has submitted an appeal/administrative review, the fee will only be refunded once the College receives documentary evidence that the appeal/administrative review has been dismissed.

e.     All original documents and receipts for fees paid issued by the College have been returned to Grafton College.

f.     If a student’s visa has been refused due to forged documents or any other breaches of the immigration law, there is no refund.

27.  If the student has obtained a visa using Grafton College’s official documents and then decided not to follow the course at the College, fees paid will not be refunded.

Course Deferrals

28.  Students who do not require a visa can defer their course once, provided that Grafton College is informed by the student in writing at least one week prior to the course commencement date. Students who require a visa can defer their course once, provided that Grafton College has received written notification and has not provided the student with a CAS Number or other official acceptance documentation for their visa application.

Accommodation

29.  Grafton College will, if requested, arrange homestay accommodation through hostfamilylondon.com. A deposit of £35 is required to secure the booking. A letter stating that homestay accommodation will be arranged by Grafton College can only be obtained once the deposit has been paid. The minimum stay at a homestay family is two weeks. The student must complete an accommodation booking form to secure accommodation. For options and the booking form, the student should contact the Accommodation Officer.

30.  If a student does not book homestay accommodation, it will be the student’s responsibility to make their own accommodation arrangements. The Accommodation Officer will be able to assist by providing the contact details of suitable accommodation.

Airport Pick Up

31.  Grafton College will, if requested, arrange airport pick up. The student must complete an airport pick up booking form available from the Accommodation Officer.

Awarding body registration and exams/assignments

32.  Awarding body registration and exam/assignment fees are not included in the tuition fees, unless stated otherwise. However, it is compulsory for students to register with the awarding body of their course and participate in external exams/assignments on the dates set by the awarding body.

33.  It is the student’s responsibility to ensure that external examination/assignment entries are submitted on time to the appropriate examining body, and that registration/examination/assignment fees for the examination board are paid in full.

34.  Students who fail to pass an exam/assignment may re-sit twice. Any re-sits must be authorised prior to them taking place by the Academic Committee and Grafton College’s UK Border Agency Level 1 or Level 2 Users in the case of TIER 4 students.

Attendance

35.  Every student agrees to maintain regular attendance. Any absence must be reported to Grafton College in writing.

36.  Overseas students on a student visa are required to attend a full-time course of a minimum of 15 hours per week (day-time study). If a Tier 4 student misses ten expected consecutive contacts, the student’s low/non-attendance will be reported to the UK Border Agency and the student will be excluded from the College.

37.  The College will not provide any official documentation (e.g. attendance reports, certificates, official letters) to students whose attendance is low.

38.  Any absence should be supported by sufficient evidence such as a medical certificate.

      Please refer to the attendance policy on the College website for further details.

Visa Extensions

39.  Students who require a visa to study in the UK must not let their student visa expire whilst in the UK. It is the students’ responsibility to make arrangements to extend their visas. Students must make arrangements well in advance of their visa expiry date (approximately three months) if they wish to make an application for further leave to remain.

40.  To obtain a CAS Number from Grafton College students must make an appointment with one of the Admissions Officers of the College by contacting college reception.